What do we actually want to manage?

Reading time: 10 minutes

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Mochadocs - Contract Management - Case Study - Damen Shipyards - Mock-Up

Summary

Damen Shipyards’ head office centralizes non-profit-related purchasing. Head buyer Marcel Barzilay finds a software solution that allows him to quickly get a grip on all existing and new procurement contracts. When it is time to evaluate or the notice period is approaching, the person in charge receives a notification.

Challenge

Above all, Barzilay doesn’t want to overcomplicate things. He is looking for a tool that he can implement quickly and where he pays according to use. The system must work intuitively and the supplier must be a sparring partner who helps set up contract management.

Damen

Damen Shipyards Group is a Dutch shipbuilding company with more than thirty operating companies at home and abroad. The company has become large thanks to its extensive standardisation, modular construction and working ‘on stock’ for smaller vessels such as tugs, work boats and patrol boats. Worldwide, 9000 people work for Damen and the annual turnover is around 2 billion euros.

Contract Management Case Study: What do we actually want to manage?

Mochadocs - Contract Management - Case Study - Damen Shipyards - Page 2

Mochadocs - Contract Management - Case Study - Damen Shipyards - Page 5

Reading time: 10 minutes

Content Case Study

What is the Case Study about

Challenge

What to look for when purchasing software

Can the company make it clear in a few sentences what the added value is? What I also look at is whether they specifically offer a solution to a problem - in this case, providing insight into contracts. Sometimes suppliers present themselves very broadly.

Storing contracts is not enough

“That was a tricky one right from the start. The procurement contracts that were known to procurement were stored in a paper archive and PR (Product-Related) had a place on the intranet where contracts could be found. Search functionalities were missing. We also didn’t get any notification when a contract was about to expire, or when it was time to evaluate. I wanted to change that.”

The costs of customization and consultants

"I wanted a young and innovative company that could respond quickly and was prepared to invest time and effort. Then you end up with a certain type of supplier. Barzilay mentions a number of questions he wants to brainstorm on"

What do we actually want to manage?

End dates

Automatic notifications

Evaluations

Periodically recurring actions

Up-To-Date

Price list