Scan contracts, how do you do that?

Reading Time: 15 minutes

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Introduction

You want to read that one provision of the contract. But where is it actually? For that reason, it is smart to store your contracts digitally in a secure cloud environment. For this you will have to scan all your paper contracts. After reading this eBook you know how to do that.

Why scan your paper contracts?

Different people at different locations therefore want insight into different contracts or attachments at different times. By making the correct data available for each person in a secure cloud solution, you can always find contracts & attachments.

Contract Lifecycle Management eBook: Scan contracts, how do you do that?

Storage Multiple locations Cloud Stakeholder Search Contract Owner Contract Data Management Attachments Contracts Digital Contracts Retention Period Contract Register OCR Physical Contract Retention Obligation Contract Lifecycle Management

What do you need to scan your paper contracts?

What requirements must an external party meet?

Reading Time: 15 minutes

Content eBook

What is this eBook about

What do you need to scan your paper contracts?

In principle, any organization can digitize contracts. You need four things for this:

1. The physical contracts and attachments
2. A scanner (preferably document scanner)
3. Text Recognition Software (OCR)
4. Software to compress the files

What requirements must an external party meet?

Paper contracts can contain sensitive information. Questions you can ask the external party before scanning:

1. How long will it take to get my documents back?
2. In what format are the scanned contracts delivered?
3. How much does it cost to scan, OCR and compress X pages?
4. How do you provide digital and physical security for my information?
5. How do you screen employees for handling sensitive information?
6. Do you have references from, for example, banks, municipalities or insurers?

Secure cloud solution

By placing scanned contracts in a secure cloud solution, the right person can view the right information at the right time. Paper contracts can then remain safe in the safe.

Necessities

In any case, you will need paper contracts, a document scanner, and OCR software with compression functionality.

Average 5 minutes

You spend an average of 5 minutes scanning per contract.