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Mochadocs - Contract Management - Case Study - VNO-NCW - Mock-Up

Summary

How do you ensure that all parties involved within a large employers’ organization have access to the correct contract information on time? VNONCW gets a better grip on its contracts with the help of new software, while the secretariat spends less time on it.

Challenge

Francis van Rijnsbergen checks every month in an Excel spreadsheet whether contracts still need to be extended. As an organizational secretary at VNONCW and executive secretary at MKB-Nederland, she plays a pivotal role in keeping track of, among other things, rental contracts, insurance policies and covenants. She discusses the contracts in a work meeting with the direct supervisor and then informs the responsible team manager or department head. She also gets a lot of questions about contracts in between. Does this Rental Agreement need to be renewed?

VNO-NCW

VNO-NCW represents the common interests of the Dutch business community at national and international level. The affiliated companies and organizations represent 90 percent of employment in the Dutch market sector. VNO-NCW works closely with MKB-Nederland, the trade association for small and medium-sized enterprises.

Contract Management Case Study: I’m comparing it to Apple

ROI Notification Contract Management Excel Storage Multiple locations General manager Financial manager

Mochadocs - Contract Management - Case Study - VNO-NCW - Page 2

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Reading time: 8 minutes

Content Case Study

What is the Case Study about

Challenge

The executive secretary checks every month in an Excel spreadsheet whether contracts still need to be extended. As an organizational secretary at VNO-NCW and executive secretary at MKB-Nederland, she plays a pivotal role in keeping track of, among other things, rental contracts, insurance policies and covenants.

Grip on all contracts

With Mochadocs, those involved are immediately notified when they have to take action, without the intervention of the secretariat. The financial administration reports rent increases to subtenants, the ICT department assesses whether an expiring telecom contract needs to be extended. Sometimes Van Rijnsbergen gets a question. For example about a covenant. She can find that information directly in Mochadocs. She doesn’t have to dig into a filing cabinet anymore

Manage contracts in Excel

"Some contracts remained invisible", the executive secretary now looks back on this. She is the only one directly involved in keeping a grip on end dates via the Excel sheet. Partly because of this, not everyone within the organization passes on contract information on time. "The importance of this information is not worn by everyone”

User-friendliness saves time

I’ll just compare Mochadocs with Apple. You don’t have to have studied for it.” She thinks the software is structured more logically than, for example, a payroll administration tool. Her monthly Excel search has become redundant.

The return for VNO-NCW is impressive.

3 hours

Meeting savings per contract

0 minutes

No training needed. Everyone works well with it

80%

Administrative time saving