Bouwfonds CIF Operator
CIF is a leading investment fund in telecommunications infrastructures. They make long-term investments in European telecommunications infrastructure, including transmission towers, fixed cable infrastructures, data centers and related assets. The fund is part of Bouwfonds Investment Management, a subsidiary of Rabo Real Estate Group.
Contract Management Case Study: I saw that the business thought it was a fantastic system
Content Case Study
What is the case study about
“The policy was to enter everything into the data management system,” says Gremmen, “but I didn’t get the impression that was happening.” Instead, agreements are scattered throughout Excel files and Outlook folders. Not the safest option since backups are only kept for a few days. Questions about retrieving agreements end up with the administration and the lawyer: “Quite a shame actually. I have a position with a high salary. This is not what my brain is paid for.”
Nevertheless, the manual procedures are far from ideal. “If you keep a good overview, you know when certain contracts expire. That can give you a strategic advantage.” For example: “Let me just tacitly extend this contract, because I am in a worse bargaining position than my counterparty.” Or, “This is precisely the best time to start negotiating, because I can find a hundred others for this in no time”
Looking for a specialist
The Communication Infrastructure Fund decides to look for a contract management solution. In addition to Gremmen as the main lawyer, this also involves a project manager and an external consultant. “A project manager is important to keep the pressure on. Otherwise you see that the day-to-day business takes precedence,”
Exited about a working system
After a long search, the Communication Infrastructure Fund purchases a contract management system.“That is a major cost item. At MochaDocs we think that's not too bad"
"I saw that the business thought it was a fantastic system.”
“It is very intuitive and user-friendly. You can set it up according to your own way of thinking. The whole legal aspect, which you normally see in contract management systems, disappears in Mochadocs."
Data in a secure system
Organize according to your own way of thinking