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I saw that the business thought it was a fantastic system

Reading time: 10 minutes

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Download Case Study Bouwfonds CIF Operator

 

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Summary

The Communication Infrastructure Fund (CIF) is replacing a poorly functioning data system and manual control mechanisms with a smart contractmanagement solution. As a result, legal and back office staff now spend less time on research, while business is automatically notified of important agreements. In addition, contract data is now stored more securely.

 

Challenge

As an investment fund, you have to deal with large amounts of documentation. Legal counsel Annette Gremmen can provide a tenminute summary of everything from shareholder resolutions to property management contracts. How do you make sure that all the agreements in those documents are complied with?

 

CIF Operator 224 x 100

Bouwfonds CIF Operator

CIF is a leading investment fund in telecommunications infrastructures. They make long-term investments in European telecommunications infrastructure, including transmission towers, fixed cable infrastructures, data centers and related assets. The fund is part of Bouwfonds Investment Management, a subsidiary of Rabo Real Estate Group.

Contract Management Case Study: I saw that the business thought it was a fantastic system

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Reading time: 10 minutes

Content Case Study

What is the case study about

Challenge
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“The policy was to enter everything into the data management system,” says Gremmen, “but I didn’t get the impression that was happening.” Instead, agreements are scattered throughout Excel files and Outlook folders. Not the safest option since backups are only kept for a few days. Questions about retrieving agreements end up with the administration and the lawyer: “Quite a shame actually. I have a position with a high salary. This is not what my brain is paid for.”

Working manually creates risks
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Nevertheless, the manual procedures are far from ideal. “If you keep a good overview, you know when certain contracts expire. That can give you a strategic advantage.” For example: “Let me just tacitly extend this contract, because I am in a worse bargaining position than my counterparty.” Or, “This is precisely the best time to start negotiating, because I can find a hundred others for this in no time”

Download Case Study Bouwfonds CIF Operator

Looking for a specialist

The Communication Infrastructure Fund decides to look for a contract management solution. In addition to Gremmen as the main lawyer, this also involves a project manager and an external consultant. “A project manager is important to keep the pressure on. Otherwise you see that the day-to-day business takes precedence,”

Exited about a working system

After a long search, the Communication Infrastructure Fund purchases a contract management system.“That is a major cost item. At MochaDocs we think that's not too bad"

"I saw that the business thought it was a fantastic system.”

“It is very intuitive and user-friendly. You can set it up according to your own way of thinking. The whole legal aspect, which you normally see in contract management systems, disappears in Mochadocs."

Mochadocs contract management Intuitive User friendly

Intuitive

User-friendly

Mochadocs contract management Safe Data in a secure system

Safe

Data in a secure system

Mochadocs contract management Accessible

Accessible

Organize according to your own way of thinking